How to Add Rackspace to Outlook - Manual & Alternative

 Managing multiple email accounts can be time-consuming and inefficient, especially for professionals handling business communication. Rackspace, a reliable cloud-based email hosting service, is often used by small to medium-sized businesses. On the other hand, Microsoft Outlook stands out as a preferred desktop client for organizing emails, calendars, and contacts in one place. If you are looking to know about how to Rackspace to Outlook, this blog will walk you through the process — both manually and through a smarter alternative.

Rackspace Email is a secure, business-class hosted email solution offering 25GB mailboxes, spam protection, and webmail access. It’s a trusted platform for businesses that want a reliable, cloud-hosted email without the complexity of managing servers.

Microsoft Outlook, part of the Microsoft 365 suite, is one of the most widely-used email clients. Known for its robust features like calendar integration, advanced search, offline access, and contact management, Outlook is a go-to application for professionals worldwide.

Why Users Add Rackspace Email to Outlook

Adding Rackspace to Outlook provides several benefits -

• Centralized email access for better productivity.
• Ability to use Outlook's advanced tools for email organization.
• Offline access to important emails and folders.
• Better integration with calendar, contacts, and tasks.
• Professional interface and support for multiple accounts.

How to Add Rackspace to Outlook by Manual Method

You can manually configure your Rackspace email in Outlook using the IMAP settings. Here’s how -

• Launch Outlook and navigate to File > Account Settings, then select Add Account.
• Opt for Manual configuration or additional server types and proceed by clicking Next.
• Select POP or IMAP and hit Next.
• Enter the following details:

Your Name: Your full name

Email Address: Your Rackspace email address

Account Type: IMAP

Incoming mail server: secure.emailsrvr.com

Outgoing mail server (SMTP): secure.emailsrvr.com

Username: Your full Rackspace email

Password: Your email password

• In the Outgoing Server section under More Settings, enable the option that requires SMTP authentication.
• Under Advanced tab, set -

Incoming server (IMAP): 993 and use SSL

Outgoing server (SMTP): 465 and use SSL

• Finalize the configuration by clicking OK, then Next, and finally Finish.

Drawbacks of the Manual Method

• Time-Consuming - The setup requires careful input of technical server details, which can be confusing for non-technical users.
• Risk of Configuration Errors - Even a small typo in server settings can lead to sync failures or connection issues.
• Limited Backup Options - Manual configuration doesn't allow users to backup Rackspace emails locally or in different formats.
• No Batch Management - You cannot easily export or manage multiple Rackspace accounts in one go.
• No Migration Support - This method does not help if you're looking to migrate Rackspace emails to another email client or file format.

Alternate way How to Add Roackspace to Outlook

For users who prefer a more streamlined, error-free approach, CubexSoft Rackspace Backup Tool for Mac & Windows offers a reliable alternative. It allows you to directly export Rackspace emails to Outlook-supported formats like PST or connect to Outlook accounts.

Key Features

• Backup Rackspace emails to PST, PDF, MBOX, EML, MSG, and more.
• Supports direct migration to Outlook, Gmail, Office 365, and other webmail services.
• Bulk export support for multiple Rackspace accounts.
• Preserves email attributes, folder structure, and attachments.
• Available for both Windows and Mac OS.

Conclusion

While adding Rackspace to Outlook manually is possible, it comes with several limitations and potential risks. If you're looking for a hassle-free, secure, and efficient method, the CubexSoft Rackspace Email Backup Tool for Mac &Windows  is a powerful solution. It not only simplifies the process but also adds the benefit of comprehensive email backup and migration — making it a smart choice for both individuals and businesses.